Club Meetings

NOTICE is given that the Annual General Meeting of CYCLING SOUTHLAND will be held on Wednesday 31st July 2024 at 7pm at ILT STADIUM SOUTHLAND.

The agenda, and further information including motions to be presented with the Executive’s recommendations, will be announced on 17 July 2024.

Documents relating to the 2024 Cycling Southland AGM can be found by following the links below:

2024 Agenda
2024 Annual Report
2023/24 Financial Statements
2024 Nominee Biographies
2023 AGM Minutes
2024 Nomination Form - nominations close 17 July
2024 Proxy Form
2024 Executive Committee Member position description
 

The current club positions are held by:

Cycling Southland are seeking nominations for the following positions. These should be made on the prescribed form (emailed to members and on the link above) and submitted to the General Manager ([email protected]) by no later than 5pm, Wednesday 17th July 2024.

Elected committee member positions* 

Two (2) Elected Executive Board position for a two-year term.
One (1) Elected Executive Board position for a one-year term

Club Elected Roles*

One (1) Club Captain
One (1) Junior Club Captain
One (1) Track Convenor 
One (1) Senior Road Convenor 
One (1) Junior Road Convenor 
Three (3) Selectors
One (1) Patron

*All nominees for the elected positions must be bona fide financial members and eligible to vote as per the Cycling Southland constitution.

What we are looking for:

• Passion for bike sports and the Cycling Southland mission
• Knowledge and expertise relating to bike sports in Southland
• Integrity and open mindedness
• Eagerness to prepare for and participate in meetings and help with resolving urgent matters
• Ability to commit time and energy to enhancing biking in Southland
• Diversity – we aim to have representation from all bike codes on the Cycling Southland Board (Track, Road, BMX, MTB)

Email [email protected] if you are interested or would like further info.

2. General Business
   Any remits/notices of motions should also be submitted by 5pm, Wednesday 17th July 2024 to the General Manager.
3. Life Membership
   Pursuant to clause 15 of the Cycling Southland constitution, the club at an Annual General Meeting, may elect as a Life Member, subject to notice of motion having been presented in accordance with rule 10.3 any person who has rendered distinguished service to the club, provided that such person has completed ten (10) years minimum service.

Role Descriptions

Club Captains (Senior x 1 Junior x1)

• Acts as an advocate for club members
• Arranges club activities – e.g. club meetings, fundraising, club events, working bees – club stuff! From time to time arranges club kit and hoodie orders
• Supports junior club captains (counterparts to senior club captain)

Senior Road Convenor 

• In conjunction with the Road Racing sub-committee sets and manages the road racing programme
• Holds regular meetings with the Road Racing sub-committee
• Works closely with the office in respect to obtaining approved traffic plans and communicating the road racing programme so it can be promoted to club riders
• Reviews traffic management plans and circuits at least annually with respect to ongoing improvement and ensuring health and safety of riders is paramount
• Ensures race managers are organised for each road race and they are aware of their role and responsibilities including conducting a safety briefing
• Arranges STMS for each club race and ensures the appointed race manager on the day works closely with STMS to ensure the TMP is accurately executed
• Manages and enforces the road racing rules etc.
• Secures sponsors for race and management 

Junior Road Convenor 

• Acts as counterpart to Senior Road Convenor
• Member of Road Racing sub-committee
• Sets handicaps for junior riders as required for races
• Provides input into road racing programme and sets suitable distances and courses for junior races 
• Co-ordinates with the assigned Race Manager to ensure junior races are run safely
• Monitors performance of all juniors and moving juniors between grades with consultation between parents and Senior Road Convenor as necessary
• Updates the junior road racing criteria as required – submits list for publishing on CS website

Track Convenor

• Equivalent of the road convenors 
• Organises weekly club racing etc.  

Selectors – Road and Track (3 required)

• Executes the requirements of the selection policy and procedure
• Attends as many local/regional/national events as possible
• Communicate with the people such as coaches as they deem necessary and appropriate for each code
• Aims to provide a transparent and fair process for all applicants seeking selection
• Reviews and make recommendations for appropriate updates to CS selection policy as appropriate